Contracting & Procurement

Contracting & Procurement FAQ

How do I register my business so I can be considered for opportunities with LNG Canada?

To be considered for current and future opportunities, LNG Canada invites businesses to register by:

• Downloading the appropriate Supplier Registration (RFI) documents here.
• Completing and returning the Supplier Registration (RFI) to [email protected] per the instructions in the document.

Once your supplier information form has been submitted, no further action is required. LNG Canada will reach out if an opportunity that fits your business presents itself.

What does LNG Canada consider when evaluating businesses for contracting and procurement opportunities?

LNG Canada includes three main considerations, all of which must meet the minimum requirement:

1. HSSE - the ability and proven track record demonstrating your business can deliver service safely.
2. Technical - the ability to provide services to LNG Canada's standards.
3. Commercial - the ability to provide services that are highly competitive in active market conditions.

If there is a failure to meet the minimum requirement of any of these criteria, an opportunity to do business with LNG Canada will not be considered.

Can you provide a brief overview of the LNG Canada project and an overview of what opportunities will be available?

LNG Canada is building a liquefied natural gas (LNG) export facility located in northwest British Columbia (B.C.), in the District of Kitimat (DOK), on the traditional territory of the Haisla Nation. The Project is comprised of an LNG facility and supporting infrastructure, including LNG storage and marine loading facilities, and temporary construction-related infrastructure and facilities. The combined plant and marine shipping footprint touch the traditional territories of Haisla Nation, Gitga’at First Nation, Gitxaala Nation, Kitselas First Nation, Kitsumkalum First Nation, Lax Kw’alaams Band and Metlakatla First Nation.

As LNG Canada continues to advance through its construction phase, contracting and procurement opportunities will begin to transition to plant operations requirements. Compared with construction contracts, operations contracts typically have lower dollar values, but with longer durations. LNG Canada is committed to helping realize supply chain opportunities for qualified and competitive local businesses, and we see these opportunities growing over time as we build B.C.’s supply chain capability in support of the LNG export sector

Can you describe how the LNG Canada contracting process works?

LNG Canada follows a standard contracting and procurement process as follows:

When a good or service is required, LNG Canada searches for suppliers using data from supplier registration (RFI) forms that suppliers submit to LNG Canada. As needs arise, LNG Canada may also contact potential suppliers that have not completed RFI forms.

Suppliers that are determined to be a good fit are then invited to participate in a bid (RFP) where evaluation of each supplier will take place.

LNG Canada will select a supplier, and an agreement on final contract terms and conditions will then be reached.

This process can take several months for small scopes, but significantly longer for larger scopes of work.

Where can I find upcoming opportunities with LNG Canada?

Upcoming opportunities are posted on LNG Canada's website, here. A list of required work scopes is updated quarterly.

What is the value of contracts LNG Canada has awarded to local, Indigenous and other businesses in B.C. for construction, operations and maintenance of the plant?

• The cumulative value of our project’s contracts and subcontracts to local, Indigenous and other businesses in B.C. continues to grow, and had reached almost $3.8 billion as of May 2022. That includes more than $2.9 billion to Indigenous-owned and local area businesses.

Rule 1 Work with a valid work permit when required	You should Understand the Work Permit and follow it Confirm that the Work permit is valid Confirm with the Supervisor or the Person in Charge of the work that it is safe to start work
Rule 2 Conduct gas tests when required	You should Confirm with the Supervisor or the Person in Charge of the work that the air is tested Confirm with the Supervisor or the Person in Charge of the work that it is safe to start work Stop work if you smell gas Gas Testers should Understand which tests the Work Permit requires and how often Uses certified equipment for the tests
Rule 3 Verify isolation before work begins and use the specified life protecting equipment	You should Understand the isolations that protect you from danger Confirm with the Supervisor or the Person in Charge of the work that isolations are in place Confirm with the Supervisor or the Person in Charge of the work that it is safe to start work
Rule 4 Obtain authorization before entering a confined space	You should Confirm with the Supervisor or the Person in Charge of the work that it is safe to start work Confirm with the Attendant that you can enter a confined space Follow the requirements of the Work Permit Attendants should Approve and control access to a confined space Have means of communication with people in the confined space
Rule 5 Obtain authorization before overriding or disabling safety critical equipment	You should Obtain authorization from the Person in Charge or your Supervisor before overriding or disabling safety-critical equipment
Rules 6 Protect yourself against a fall when working at height	You should Have authorisation to work at height outside a protective environment Be aware of what fall protection equipment to use and how to use it Check equipment before using it Always tie off when at height outside of a protective environment
Rule 7 Do not walk under a suspended load	You should Never cross a barrier controlling an area with a suspended load without authorisation Follow the instructions of the Flagman or the Person in Charge of the lift A Person in Charge should Mark the unsafe area and put barriers in place Ensure that nobody walks under a suspended load
Rule 8 Do not smoke outside designated smoking areas	You should Know where the designated smoking areas are Intervene if you see someone smoking outside a designated area
Rule 9 No alcohol or drugs while working or driving	You should Always inform your Supervisor or the Person in Charge if you are taking medicine that may have an effect on your performance If in doubt, always check with your Supervisor or the Person in Charge who may seek medical advice Not use, keep, sell or distribute illegal drugs Intervene if you see a case of alcohol or drugs abuse
Rule 10 While driving, do not use your phone and do not exceed speed limits	Drivers should Not use a mobile phone or pager, send or read a text message, or use a hands-free mobile phone device Stay at or below the maximum allowable speed for the road your are driving on as indicated by road signs or Journey Management instructions Stay at or below the maximum allowable speed limit for the vehicle you are driving Adjust your speed to the prevailing conditions
Rule 11 Wear your seat belt	Drivers and Passengers should Always use a 3-point seatbelt (please note exceptions* below) Check that your seatbelt works properly Keep your seatbelt properly fastened while in a moving vehicle Check that everyone in the vehicle is wearing a seatbelt properly before starting to drive Intervene when your fellow passengers are not wearing seatbelts properly *Exceptions include vehicles where only lap seatbelts are available or in public transport where seat belts are not available.
Rule 12 Follow prescribed Journey Management Plan	Drivers should Confirm if a Journey Management Plan is required before starting the journey Discuss the Journey Management Plan with the authorised person Understand the Journey Management Plan before starting the journey Comply with the duty, driving and rest hours specified in the Journey Management Plan Follow the route specified in the Journey Management Plan Always tell the authorised person immediately if changes occur

PRIVACY NOTICE: BUSINESS CUSTOMER, SUPPLIER, BUSINESS PARTNER

Information for individuals connected with our business customers (B2B), suppliers, business partners and/or stakeholders.

What does this Privacy Notice cover?

This Privacy Notice provides information regarding the personal data which are collected, used, disclosed and processed by LNG Canada Development Inc. (‘LNGC or ‘we’) in relation to (i) individuals who work for, or on behalf of, or who are shareholders of our business customers (‘Business Customers’), (ii) suppliers or vendors (‘Suppliers’), and (iii) business partners and stakeholders (‘Business Partners’).

For individuals who require access to a LNGC site on behalf of a Business Customer, Supplier or Business Partner you will be asked to provide additional information to enable you to be identified for health, safety and security purposes and to manage the relationship between LNGC and the relevant Business Customer, Supplier or Business Partner.

Bespoke notices and supplementary privacy statements may contain further information about how LNGC is processing your personal data. In those instances, such privacy notices will be communicated to you separately.

This Privacy Notice explains what personal data are collected, used, disclosed and processed about you, why we are collecting, using, disclosing and processing your personal data and for which purposes, how long we hold your personal data for, how to access and update your personal data, as well as the options you have regarding your personal data and where to go for further information.

Special Notice - if you are under 18 years old. Processing children’s personal data

Except in those cases where LNGC organizes educational events specifically designed for children, we do not intentionally collect personal data of individuals under 18 years old. If you are under 18 years old, please do not send us your personal data for example, your name, address and email address. If you wish to contact LNGC in a way which requires you to submit your personal data (such as for education or innovation events) please get your parent or guardian to do so on your behalf.

What personal data do we collect/use/disclose/process about you? Collection of information

We collect, use, disclose and process personal data from and in relation to individuals who are, or who work for or on behalf of or who are shareholders in our Business Customers, Suppliers, Business Partners in the following categories:

• Private contact information (such as name, postal or e-mail address, and phone number) only if necessary; or
• Business contact and other information (such as job title, department, name of organization and your dealings with LNGC on behalf of yourself or the relevant Business Customer, Supplier, Business Partner).

Screening

In addition, in order to comply with legal and regulatory obligations, to protect LNGC’s assets and staff/contractors and specifically to ensure that LNGC can comply with trade control, anti-money laundering and/or bribery and corruption laws and other regulatory requirements, we carry out screening (pre-contract and on a periodic basis post-contract) on owners, shareholders and directors of our Business Customers, Suppliers and Business Partners. This screening takes place against publicly available or government issued sanctions lists and media sources.

The screening does not involve profiling or automated decision making in relation to the counter-parties or potential counter-parties.

Who is responsible for any personal data collected?

LNGC will be responsible for collecting, using, disclosing and processing your personal data.

For what purposes do we collect/use/disclose/process your personal data?

We collect/use/disclose/process personal data covered by this Privacy Notice for the following purposes:

• Business execution - including providing, researching, developing and improving products or services; concluding and executing agreements with Business Customers, Suppliers and Business Partners; recording and settling services, products and materials to and from LNGC; managing relationships, account management, and customer service;
• Organisation and management of the business - including financial management, asset management, mergers, demergers, acquisitions and divestitures, implementation of controls, management reporting, analysis, internal audits and investigations;
• Health, safety and security - including protection of an individual’s life or health, occupational health and safety, protection of LNGC and staff, authentication of individual status and access rights; or
• Legal and/or regulatory compliance - including compliance with legal or regulatory requirements.

or for a secondary purpose where it is closely related, such as:

• storing, deleting or anonymising personal data;
• fraud prevention, audits, investigations, dispute resolution or insurance purposes, litigation and defence of claims; or
• statistical, historical or scientific research.

Communication and marketing

You may receive offers on behalf of the relevant Business Customer, Supplier or Business Partner. On all occasions you will be given the opportunity to use the unsubscribe functionality through the different digital channels we use to interact with you.

Why do we collect/use/disclose/process your personal data?

The personal data covered by this Privacy Notice are only collected/used/disclosed/processed:

• in order to take steps at the request of an individual prior to entering into a contract;
• where it is necessary to comply with a legal or regulatory obligation to which LNGC is subject to;
• where it is necessary for the purposes of the legitimate interests pursued by LNGC, except where such interests are overridden by the interests or fundamental rights and freedoms of the individual/s; or
• (only if legally required) with the explicit consent of the individual.

In those cases where collection/use/disclosure/processing is based on consent, and subject to applicable law which provides otherwise, you have the right to withdraw your consent at any time. This will not affect the validity of the processing prior to the withdrawal of consent.

Security of your personal data

We have implemented technology and policies with the objective of protecting your privacy from unauthorised access and improper use. In particular, we may use encryption for some of our services, we apply authentication and verification process for access to LNGC services and we regularly test, assess and evaluate the effectiveness of our security measures.

Who will we share your personal data with?

The personal data covered by this Privacy Notice are exclusively processed for the purposes referred to above and will only be shared on a strict need to know basis with:

• LNGC’s joint venture participants and their respective affiliates;
• Authorized third party agents, service providers, external auditors and/or subcontractors of LNGC; or
• A competent public authority, government, regulatory or fiscal agency where it is necessary to comply with a legal or regulatory obligation to which LNGC or its joint venture participants are subject to or as permitted by applicable law.

Interacting with LNGC through social media

If you choose to interact with LNGC through social media on a LNGC administered social media page (‘LNGC Social Media Page’) such as Facebook, Instagram, Twitter or LinkedIn, your personal data (such as your name, your profile picture and the fact that you are interested in LNGC) will be visible to all visitors of your personal webpage depending on your privacy settings on the relevant social media platform, and will also be visible to LNGC. You can delete any information that you share on these sites at any time through your relevant social media platform’s account. LNGC does not track your activity across the different social media sites that you use. Please contact LNGC if you wish to make a request that you are unable to action yourself and which relates to a LNGC Social Media Page.

Additionally and to the extent LNGC is jointly responsible with a social media platform of a LNGC Social Media Page, LNGC will have access through the social media platform to aggregated data providing statistics and insights that help to understand the types of actions you take on LNGC Social Media Pages. For more information on how your personal data are processed on those social media platforms, including any targeted advertising that you may receive, please refer to your privacy settings accessible through your relevant social media platform’s account.

Transfers of your personal data to other countries

Where your personal data have been transferred to LNGC, its joint venture participants and/or their respective affiliates and/or to authorized third parties located outside of your country, such personal data may be accessible to the legal authorities, including law enforcement and national security authorities, of those countries. We take organizational, contractual and legal measures to ensure that adequate levels of protection have been implemented in order to safeguard your personal data.

What are the consequences of not providing your personal data?

Personal data gathered by LNGC for these processes either directly or indirectly are required in order to:

• Fulfil legal requirements and/or which is required for entering into a contract with a counter-party and continuing to contract with that counter-party; or
• Maintain contact with Business Customers, Suppliers and Business Partners.

Failure to provide us with the information required will negatively affect our ability to communicate with you, or our ability to enter into a contract with a counter-party or continue to contract with a counter-party.

How long do we hold your personal data for?

With some exceptions which are explained in supplementary privacy statements, any personal data that are required for the purposes of conclusion and execution of agreements with Business Customers, Suppliers and Business Partners or for considering bids or tenders, will be held during the duration of the contractual relationship and up to 15 years after. For agreements which have a term of more than five years and for the purposes set out above, these agreements will be held for up to 35 years with effect from the commencement of the agreement.

In all other cases for the purposes set out above, including personal data gathered as part of any unsuccessful bids to LNGC or which relates to the screening against publicly available or government issued sanctions lists and media sources, such personal data are held for no longer than 15 years after it was first gathered.

In all cases information may be held for (a) a longer period of time where there is a legal or regulatory reason to do so (in which case it will be deleted once no longer required for the legal or regulatory purpose) or (b) a shorter period where the individual objects to the processing of their personal data and there is no longer a legitimate business purpose to retain it.

Your rights in relation to your personal data

We aim to keep our information as accurate as possible. You can request:

• access to your personal data;
• correction or deletion of the personal data (but only where they are no longer required for a legitimate business purpose);
• that you no longer receive marketing communications on behalf of the relevant Business Customer, Supplier or Business Partner;
• that the processing of your personal data is restricted; and/or
• that you receive personal data that you have provided to LNGC, in a structured, digital form to be transmitted to another party, if this is technically and commercially feasible.

To make any of these requests, please contact LNGC’s Privacy Officer at [email protected].

Who can you contact if you have a query, concern or complaint about your personal data?

If you have any issues, queries or complaints regarding the collection/use/disclosure/processing of your personal data please contact LNGC’s Privacy Officer at [email protected]

Cookies

We may store some information (commonly known as a “cookie”) on your computer when you look at a LNGC website. We are able to read these cookies for information purposes when you revisit our website.

The type of information we collect as a result of a cookie being accepted by you is specific to your PC or mobile device and includes the IP address, the date and time the PC or mobile device visited the website, what parts of our website were looked at and whether the web pages requested were delivered successfully. This information is anonymous; it represents a computer rather than a person.

We use the cookie information to improve our knowledge of the use of our website and to enable us to be able to ascertain whether the website is operating at an optimal level. This allows us to enhance our web offerings to you and to provide an enjoyable and an innovative online experience.

You can erase or block this information by changing the settings on your computer or mobile device (please refer to your help screens or manuals). If you do erase or block this information you may not be able to utilise some features of the website.

Changes to this Privacy Notice

This Privacy Notice may be changed over time. You are advised to regularly review this Privacy Notice for possible changes. This Privacy Notice was last updated in January 2022.

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